💭 Deciding on the format

• [ ] First, ask friends and colleagues if the topic will be of interest
• [ ] Decide event format you're considering: presentations, roundtable discussions, demos...
• Keep the talks short, if possible (around 20-30 mins max)
• [ ] Find 2-3 speakers on a theme

🗓️ Deciding on a date/time

• [ ] Set the date and time
• Check the "meetup habits" of your audience — would people be willing to attend an event early morning before work, during lunch time, of aftework?
• If you decide to set an event on weekdays, we advise you to choose Tuesdays, Wednesdays or Thursdays (avoid hosting meetups on Mondays and Fridays).
• [ ] Inform people at least 4 weeks ahead of time!
• [ ] Check if there are other events that may take your audience

🏢 The venue

• [ ] Check venue capacity
• Confirm if the venue is compliant with the COVID-19 recommendations in your city.
• [ ] Check how much it would cost to book the venue
• Ideally, we ask you to search for venues that are free of charge. It could be a coworking space, a cafe, your university campus, etc...
• [ ] Check if the venue is accessible for people with disabilities or reduced mobility (lifts, ramps, accessible toilets, etc)
• [ ] Check the venue fire evacuation procedures